This software application is used for stock control, repairs to and the invoicing of vehicles.

Company Details & System Users**:               
To enter company details & logo to be printed on invoices etc. & to set-up different users, passwords and the different user rights.

*Stock Record:
To enter vehicles on the system.  Unlimited stock numbers.  Own stock numbers can be given or stock numbers can be generated by the system.  Calculate number of days the vehicle is on the floor.  Details of vehicle bought.  Details from whom it was bought.  Details to whom it was sold.  Details of vehicle traded in on stock vehicle. List of vehicle accessories (eg. mags, tow bar etc.).  A search for a specific vehicle can be done on the vehicle registration number or the stock number.  You are also allowed to browse through vehicles you have in stock.  All details entered in the stock record are automatically entered on an invoice when the vehicle is sold and does not have to be re-captured on the invoice.

*Vehicle Handover Checklist:
A comprehensive checklist used for checking a vehicle before handing it over to a client.

*Invoice:
For invoicing of vehicles.  Such invoice contains the following information:

1. Details regarding the purchaser of the vehicle; the vehicle being purchased (eg. Model, Chassis No., etc); the trade-in vehicle (eg. Model, Chassis No., etc.).  Once the details of the trade-in vehicle are entered on the invoice, it is automatically entered in the stock record.
2. Details regarding all costs involved in selling the vehicle (Price, Number Plates, Licence, Deposit etc.)

Invoice makes provision for over allowance.
TAKE NOTE:  All calculations regarding the total amount of the purchase are done programmatically!

*Proforma Invoice:
The Proforma Invoice can be processed without affecting your stock and can be converted to an invoice with the click of a button without re-entering the information.

*O.T.P  (Offer to Purchase) :
An O.T.P can be converted to an invoice with the click of a button without any re-entering of information.

*Vehicle Repairs:
Details regarding repairs been done to a vehicle, by whom the repairs was done, the costs involved etc.  Makes provision for reconditioning costs from workshops that do not charge V.A.T.

Other Income/Expenses:
Used for entering amounts received relating to Credit Life, Top-Up, Kickback and Warranty in order to adjust your gross profit.  Costs incurred for repairs to vehicles that have been sold can be entered here and once again adjusts your profit and gross profit.

Cheques and *Receipts:
Used for printing of receipts for money received from clients.  Details of cheques issued for purchasing vehicles and repairs to vehicles are entered here.

*Enquiries:
In this module enquiries regarding all vehicle registrations, invoices, proforma invoices, O.T.P’s and stock can be done.  Enquiries can be printed.

Reports:
This module enables you to draw the following reports:

1. *V.A.T Report  (Input V.A.T as well as Output V.A.T);
2. *Stock Report  (list of all vehicles in stock);
3. *Top Sellers Report
4. *Cheques and Receipts Report;
5. *Reconditioning Report;
6. *Rep. Sales Report.  This report shows you the date of a sale, the invoice number, the selling price of a vehicle, the purchase price of the vehicle, the recon costs incurred, warranty costs, service and delivery costs, kickbacks, profit made on the sale and the name of the salesperson that sold the vehicle.

TAKE NOTE:

The program includes a Salaries & Wages module (Salaries & Wages).
All forms/modules with an asterisk (*) can be printed!

BACK TO MAIN PAGE